If you’re announcing milestones for your project or distributing progress reports, or seeking input and feedback from your stakeholders keeping them in the know can help reduce confusion, boost engagement and speed the resolution of issues. The first step is to identify your stakeholders and determining each of their individual requirements and expectations. This can be done by surveys, stakeholder meetings, participating conference calls, observing conversations on social media and many more. This information will allow you to decide on how often to communicate with every group, what information they require and in what format they prefer to receive it in.
Meetings are an excellent way to communicate information about a project with the stakeholders and give them a chance to discuss their concerns, ideas, and questions. It is essential to hold regular meetings like bi-weekly or monthly and invite all the stakeholders. A portal or website for the project is the ideal way to share documents with stakeholders and keep them updated.
It can be difficult to meet all your stakeholders on a regular basis if you have many. In these situations presentations can be a great way to keep the stakeholders updated. Video presentations can be recorded and uploaded online so that they are available to all stakeholders. This method of communication can be beneficial for teams working remotely. Using a software for managing projects which allows you to categorize the stakeholders according to policy areas (such as Quorum) can assist you in creating aimed posts for specific groups of stakeholders. You can also send them the information they require to keep up-to-date.
