The etiquette of a board meeting is the set of unspoken rules and procedures that board members follow to ensure that meetings run efficiently. Following proper etiquette allows boards to operate at a level necessary to fulfill their functions, and encourages collaboration. Following these guidelines https://www.boardroomother.com/board-meeting-etiquette-5-important-rules/ is essential for a successful board meeting:
Respect others’ time by being punctual. Prepare yourself by reading the material on the board before time. Except in emergencies keep your eyes off your phone or email and close unnecessary laptop windows. In a discussion, stay clear of distractions or conversations that interrupt the speaker. Listen attentively and ask questions as appropriate. If you’re not sure whether a point is relevant to the subject, seek clarification from the speaker or the chair of the board.
If you are unable attend a meeting, you must provide the board with an agenda and all reports that are open to discussion prior to the meeting date to allow the board to look over the information and prepare for the meeting. Providing these documents prior to the meeting can save time and allows for the discussion to be focused on the subject that is being discussed.
Respect your fellow board members regardless of whether they agree with you. It is crucial to remember that the board’s purpose is to represent shareholder and stakeholder interests and make decisions that will help company success.
